|
|||
|
BOARD MEMBERS, AGENDA & MINUTES |
|||
| 2006 Leelanau County Commission on Aging Board Members | |||
|
Pauline East, Chairman 58 East Valley Road Maple City, MI 49664 (231)228-4701 |
|||
|
Laurie LaCross, Vice-Chairman 1831 N. Macksey Road Suttons Bay, MI 49682 (231)256-9872 (work) |
Jerry Reynard P.O. Box 815 Leland, MI 49654 (231)256-7059 |
||
|
Mary Tonneberger, County Commissioner, District #4 4086 Omena Pt. Rd., P.O. Box 941 Omena, MI 49674 (231) 386-7951 |
Mary Smith PO Box 198 Omena, MI 49674 (231) 386-7328 |
||
|
Charles Ryant PO Box 250 Maple City, MI 49664 (231) 228-6613 |
Brad Saxton Suttons Bay, MI 49682 (231)271-3324 bsaxton410@yahoo.com |
||
|
David Reincke 2768 S Center Highway Suttons Bay, MI 49682 (231) 271-3314 |
Wanda Nothacker 9510 E. Carter Rd. Traverse City, MI 49684 946-6927 |
||
|
Roy Pentilla, Treasurer 6766 W. MacFarlane Rd. Glen Arbor, MI 49636 334-4881 |
Gene Strang 9051 E. Strang Rd. Traverse City, MI 49684 (231) 941-5252 |
||
|
Executive Committee Minutes – February 13, 2006 Meeting called to order at 3:05 p.m. by Pauline East, Chairperson Roll Call: Pauline East, Chairperson Present Laurie LaCross, Vice Chair Present Jerry Reynard Present Wanda Nothacker Present Roy Pentilla Present David Reincke Present Charles Ryant, Jr. Present Bradley Saxton Present Mary Smith Present Mary Tonneberger Present Gene Strang Absent The Executive Committee meeting will replace the Business Plan Review meeting that was scheduled for February 9, 2006. AGENDA: Review of the Board guide lines Review of the Business Plan Ryant requested the minutes of meetings be mailed out under the Right of Information Act. The Act requires that minutes be available to the public by eight working days after the meeting. It was agreed that the minutes of the Executive Board meetings will be sent with the General Board meeting packet. And the General Board minutes will be mailed with the Executive Board packet. REVIEW OF THE BOARD GUIDE LINES East asked the question,” Where does the board not function well?” • Nothacker stated that the Board should: Ask a question, Have a discussion, and not bring the item up again later in the meeting. • Smith asked, “What committee is she on? How do we decide what we are doing besides the agenda? o East explained that the committees were no longer used. The board worked better having Executive Board meetings in place of individual committee meetings. The standing committees are: Executive, By-Laws, and Public Relations. The Special committee is: Veteran’s Memorial. Other committees will be set up, as needed. • LaCross stated we can look at areas we need to work on through the review of the Business Plan. • East encourages the board members to read the booklet “SO…YOU SERVE ON A BOARD”. o The board may revisit this booklet for board training. o The board evaluation is a key point. • Ryant stated that this board is different than other boards. Each member should get a copy of the by-laws and read them for specific memberships and responsibilities. • Pentilla asked about getting outside speakers at the regular meetings. o Possibly the Grand Traverse Commission on Aging director could talk on the conference in Washington. Reynard explained that they may want to wait for the reports coming from the conference. The reports would hold information directed at Commission on Agings. o LaCross stated that maybe we need to do this to keep the board updated. • Smith asked, "Are we just a Rubber stamp board? Are we supposed to still be attending meal sites? What have we done? What are we looking for? o General consensus was we have progressed and added many services. Ryant stated the Project Lifesaver was developed by the board. o Reynard stated we need new venues and ideas to work with. We need to share information. o LaCross suggested putting all of the LCCOA services on one page of the Newsletter. o Nothacker suggested that the board members go to meal sites to share information. o Reynard suggested we request information from other Commission on Agings. He asked: “Do we have contact with other Commission on Agings?” • The AAANM monthly meetings are a place where the Commission on Agings exchanges information. o East suggested the board members revisit meal sites . Reincke said the situation is that seniors what to know,”Who are you?" And “why are you here?’ They want to know about the board members. LaCross suggested that the board visits the meal sites once or twice a year and give an update. • Tonneberger suggested the upcoming millage of August 2008 become an active issue. o The ballot language of the original millage needs to be reviewed to see what progress has been made. The progress needs to include numbers. Some people feel that the money is not going to what they voted for and money is not being allocated to the proper people. o The Board needs to be pro active. Who worked on it before? Mr. Reincke stated four board members worked on the original millage. o LaCross suggested a Power Point be created, starting now. o Reynard suggested posing the question, “Why do you think the millage won’t pass?” o East stated we need to clear up misrepresentations monthly on information being received. o Smith would like to see an annual Information and Assistance report given to the board, comparing as many years as possible. o Tonneberger believes we need a short presentation for the board member to present to groups. Rosie has a packet of information to hand out. East would like to have the same presentation used by all of the board member, without personal view. And, bring all the questions back to the board for answers. East stated we have transitioned into the business plan review, with the subject of communication. REVIEW OF BUSINESS PLAN GOAL #1. Develop a Service matrix to identify gaps and overlaps in services. • The services matrix will have to be updated before the millage. o Contact other agencies by mail. • Identify areas that need change. Communicate with other senior service providers via monthly meetings. • Create a page of all the meetings the LCCOA staff attends. Develop a presentation for public and private communication. • Use the packet created by Steffens. • Demographic information should be included indicated the percent of seniors in each township. o The use of a pie chart would be good. • Answer the questions, “What do we need to communicate to people?” • Identify the range of groups the board will be talking to. • Answer what the dynamics of our population are. GOAL #2. Developing a contracting process for spreading service delivery to local communities • The Request for funds process is in place. GOAL #3 Align technology requirements with service, delivery and marketing priorities • Update the LCCOA webpage to include more information about the services offered. o Kristin has updated the webpage. • Add the minutes to the web page. This can be entered as “Proposed Minutes” until they are approved. GOAL #4 Align budget with service and delivery priorities Add a budget line item for “Program Development” to provide funding for programs in local communities. o The line item has been created. GOAL #5 Development of LCCOA Board and Staff Clarify LCCOA Board roles and responsibilities and expectations. o The by-laws explain the board roles and responsibilities. o The board now uses an Executive and General Board meeting, instead of separate committees. East stated this seems to work best for the board. Ryant liked separate committees for a study of background information. Tonneberger believe the Executive committee meeting in a good use for financial items. However, specialty sub-committees are needed for particular issues. Review Board policies. o East will need to review the Policy and Procedures. o Tonneberger will give East a copy of the County Policy and Procedure format. Review process of determining LCCOA board composition. o There are eleven (11) board members. o Representation for each township is desirable. The board is spreading out. o Maybe a cap of two representatives per township should be established. o A broader mix of ages would be good. o A member of the Sheriff’s department o Reincke thought the board needed more social, non-meeting time. East will present a view of these things for discussion at the general meeting. o The meeting will be at 3:00. p.m. o Tonneberger will not be present Meeting adjourned by general consensus at 5:10. p.m. __________________________ Madonna Jackson, Administrative Assistant Leelanau County Commission on Aging |
LEELANAU COUNTY COMMISSION ON AGING REGULAR MINUTES – March 29, 2006 Meeting called to order at 2:10 p.m. by Laurie LaCross, Vice-Chairman ROLL CALL Pauline East, Chairman Absent/Excused Laurie LaCross, Vice-Chair Present Wanda Nothacker Present Roy Pentilla Absent/Excused David Reincke Present Jerry Reynard Present Charles Ryant, Jr. Present Bradley Saxton Present Mary Aler Smith Present Gene Strang Present Mary Tonneberger Absent/Excused APPROVAL OF AGENDA MOTION BY SMITH TO APPROVE THE AGENDA. SUPPORT REYNARD AYES – 8 NO – 0 ABSENT/EXCUSES –3 MOTION CARRIED. APPROVAL OF MINUTES: MOTION BY SMITH TO APPROVE THE FEBRUARY 22, 2006 LCCOA BOARD MINUTES. SUPPORT NOTHACKER AYES – 8 NO – 0 ABSENT/EXCUSES –3 MOTION CARRIED. POSITIVE NOTE: Snow Plowing Home Chore Program (see attached for further details) SPEAKER: Sue Graybill of Area Agency on Aging of Northwest Michigan spoke on the changing of funding for in home programs. AAANM will be using the Purchase of Service format through the Care Management program. (see attached for further details) DISCUSSION ITEMS: Name Timekeeper- Reynard volunteered to be the Timekeeper. ACTION ITEMS: By-Law Committee MOTION BY REYNARD TO CHANGE ARTICLE III, MEMBERSHIP AND APPOINTMENTS TO READ: A. MEMBERSHIP Membership on the LCCOA board shall consist on no less than seven(7) and no more than (11) members, appointed at large by the Leelanau County Board of Commissioners in accordance with their current policy manual. B. ATTENDANCE Each member of the LCCOA shall attend all regular and /or special meetings unless excused. Unless the absence has been excused, failure to attend three consecutive regular scheduled LCCOA meetings will be grounds for the LCCOA to recommend the Leelanau County Board of Commissioners the removal of said LCCOA Member. A member of the LCCOA, considered by a 2/3 majority of current LCCOA members, thought to be guilt of misfeasance, malfeasance, or nonfeasance will be referred to the Leelanau County board of Commissioners for possible removal. SUPPORT RYANT. AYES – 8 NO – 0 ABSENT/EXCUSES –3 MOTION CARRIED. RFF PROPOSAL Senior Exercise- Judy Livingston MOTION BY SMITH TO ACCEPT THE SENIOR EXERCISE RFF. SUPPORT SAXTON AYES – 8 NO – 0 ABSENT/EXCUSES –3 MOTION CARRIED. Walking Friends- B J Christianson MOTION BY SAXTON TO ACCEPT THE WALKING FRIENDS RFF. SUPPORT REYNARD. AYES – 8 NO – 0 ABSENT/EXCUSES –3 MOTION CARRIED. “ER-Equipment Revitalization”- Peggy Core MOTION BY NOTHACKER TO ACCEPT THE “ER-EQUIPMENT REVITALIZATION” RFF. SUPPORT SMITH. AYES – 7 NO – 0 ABSENT/EXCUSES –3 ABSTAIN – 1 MOTION CARRIED. “Senior Aware”- Peggy Core MOTION BY STRANG TO ACCEPT THE “SENIOR AWARE” RFF. SUPPORT REYNARD. AYES – 7 NO – 0 ABSENT/EXCUSES –3 ABSTAIN – 1 MOTION CARRIED. Holistic Health Program – Alice Montie MOTION BY REINCKE TO DELAY ACTION ON THE HOLISTIC HEALTH PROGRAM RFF TO ALLOW ALICE MONTIE TO PRESENT INFORMATION ON THE PROGRAM. SUPPORT STRANG. AYES – 8 NO – 0 ABSENT/EXCUSES –3 MOTION CARRIED. Reports The reports were accepted by general consensus. INFORMATIONAL ITEMS Ryant asked for clarification of certification for foot care. Sue Graybill will be asked to send information from the AAANM foot care program. Smith asked that a letter of explanation about the concerns with diabetes and the foot care program be sent to Phyllis Gauthier. ADJOURNMENT RYANT MOTIONED TO ADJOURN. STRANG SUPPORT ADJOURNED BY GENERAL CONCENSUS. Meeting adjourned by LaCross at 4:50 p.m. ___________________________________ _______________________________ Madonna Jackson, Administrative Assistant Laurie LaCross, Vice-Chairman Leelanau County Commission on Aging Leelanau County Commission on Aging Board |
||
|
The Agenda is available at the meeting 2006 Commission on Aging Board Meeting Dates Executive Meeting and Location Full Board Meeting and Location Jan 9, 2006 Binsfeld Bldg Jan 25, 2006 Binsfeld Bldg Feb 13, 2006 Binsfeld Bldg Feb 22, 2006 Binsfeld Bldg Mar 20, 2006 Riverside Bldg Mar 29, 2006 Binsfeld Bldg Apr 17, 2006 Riverside Bldg Apr 26, 2006 Binsfeld Bldg May 15, 2006 Riverside Bldg May 31, 2006 Binsfeld Bldg June 12, 2006 Binsfeld Bldg June 28, 2006 Binsfeld Bldg July 17, 2006 Riverside Bldg July 26, 2006 Binsfeld Bldg Aug 21, 2006 Riverside Bldg Aug 30, 2006 Binsfeld Bldg Sep 18, 2006 Binsfeld Bldg Sep 27, 2006 Binsfeld Bldg Oct 16, 2006 Binsfeld Bldg Oct 25, 2006 Binsfeld Bldg Nov 20, 2006 Binsfeld Bldg Nov 29, 2006 Binsfeld Bldg December (No LCCOA Board Meeting) 3:00 p.m. Connie Binsfeld Building 7401 E. Duck Lake Road, Lake Leelanau Riverside Building 112 Chandler St. Leland MI |
|
||
|
|||
This page last updated on 4/7/2006.