SUTTONS BAY TOWNSHIP MEETING MINUTES

SEPTEMBER 20, 2006

CALL TO ORDER: 5:15 PM

ROLL CALL: Supervisor-Bahle, Clerk-Van Huystee, Treasurer-Herman, Trustee-Catton, Trustee-Send

STAFF: Steve Patmore

Guests: 10

APPROVAL OF MINUTES:

MOVE BY HERMAN SUPPORT BY SEND TO APPROVE THE MINUTES OF THE AUGUST 8, 2006 SUTTONS BAY TOWNSHIP REGULAR BOARD MEETING AS PRESENTED.

AYES: ALL MOTION CARRIED 5-0

MOVE BY BAHLE SUPPORT BY HERMAN TO APPROVE THE MINUTES OF THE AUGUST 22, 2006 SUTTONS BAY TOWNSHIP BOARD SPECIAL SESSION AS PRESENTED.

AYES: ALL MOTION CARRIED 5-0

MOVE BY BAHLE SUPPORT BY SEND TO APPROVE THE MINUTES OF THE SEPTEMBER 6, 2006 SUTTONS BAY TOWNSHIP BOARD SPECIAL SESSION AS PRESENTED.

AYES: ALL MOTION CARRIED 5-0

APPROVAL OF THE AGENDA:

Bahle requests the following additions to the agenda: Approval of the resolution for charitable gaming license (raffle) and authorization for Bahle and Debbie Slocombe to attend conference in Lansing. Bahle suggests Chuck Stewart presentation be moved directly after agenda approval followed by Dave Cooper of ESI.

MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO APPROVE THE AGENDA AS AMENDED.

AYES: ALL MOTION CARRIED 5-0

Sewer Compact with Suttons Bay Village: presentation by Chuck Stewart

Chuck Stewrat presented information regarding the proposed intergovernmental agreement between the Village of Suttons Bay and the Township of Suttons Bay in reference to the construction, maintenance and operation of a sanitary sewer system. Stewart recommended the intergovernmental agreement rather than a 425 agreement stating it would be a win-win situation. The Board questions who would the applicant go to first to get approval. Stewart stated the township. Catton questioned Exhibit A attached to the agreement stating it was confusing. Stewart recommends removing Exhibit A from the document. Bahle clarifies that the township must give approval of submission first. Van Huystee asks Stewart how much of the township can the system take in. No specific number was given by Stewart but future expansion is being looked at. Bahle states that rules and regulations must be drawn up and Stewart stated that some townships move the process through their planning commissions. Stewart stated that his intent is to get the ball rolling. Herman suggests the next step is to contact Brian Graham regarding the agreement. All Board members agreed to move forward, the need is there.

MOVE BY VAN HUYSTEE SUPPORT BY BAHLE TO PROCEED WITH THE INTERGOVERNMENTAL AGREEMENT AUTHORIZING THE CONSTRUCTION, MAINTENANCE AND OPERATION OF A SANITARY SEWER SYSTEM BETWEEN THE VILLAGE OF SUTTONS BAY AND THE TOWNSHIP OF SUTTONS BAY.

AYES: ALL MOTION CARRIED 5-0

PUBLIC COMMENT:

Dorothy Jean Coulter introduced herself as the President of the Board of Trustees of the Suttons Bay/Bingham District Library. Bill Drozdalski requested an update on the progress of the Junk Ordinance. Patmore stated that Rollenhagen is working on the language but the matter of enforcement is in question. Bob Johnson a village resident is happy to see the Board moving forward on the acquisition of the Herman property. He sees wonderful opportunities with this property.

PUBLIC HEARING:

Recreation Plan Amendments:

Public hearing opened at 5:38 pm. No comments. Public hearing closed at 5:40 pm.

Michigan Natural Resources Trust Fund Grant Application:

*Presentation of Phase 1 Survey: Dave Cooper from ESI

Dave Cooper of ESI presented information regarding the Phase 1 Environmental Site Assessment. The document contains history of the Herman property including activities, uses of the property and potential environmental problems. This baseline environmental assessment revealed concerns about Parcel B. This document will be filed with the State of Michigan and will protect the township from future liability. Cooper pointed out that the use of the property will be significantly different. Send questioned how long Phase 11 will take. Cooper stated approximately four weeks. Catton is concerned about leakage and future liability. Cooper stated that the township will be protected and the previous owners would be liable. In Phase 11 it is recommended that there be a ground water assessment. Bahle stated there has been no discussion on Phase 11 as far as cost. Catton stated that Phase 11 needs to be taken. Bahle’s key questions are regarding liability and health risks using the property. Bahle would like to move to Phase 11 and will investigate pricing and a work plan.

MOVE BY BAHLE SUPPORT BY CATTON AUTHORIZING ESI TO PREPARE A PROPOSAL FOR A PHASE 11 STUDY OF THE RALPH HERMAN PROPERTY.

AYES: ALL MOTION CARRIED 5-0

REPORTS:

Treasurer: As presented.

Zoning Administrator:

As presented. Patmore also stated that the V Bertram public hearing has been tabled until the next meeting. Patmore is also working on housekeeping of some ordinance amendments.

Fire Board:

The Board agrees that a monthly report should be given. The elected officers are as follows: Bahle-President, Foster-Vice President, Bush-Secretary, Herman-Treasurer. Bahle stated that renting space to the village for a police sub station was discussed but it was determined not to be of good use. AcuMed would still be used as before. There are issues with the new radios and how to use them.

Parks and Recreation: No discussion.

Cemetery: The goal is to have the layout work finished this Fall.

Facilities: No discussion.

Michigan Natural Resources Trust Fund Application: Continued

*Review of Preliminary Scoring Sheet:

Discussion on 2006 Preliminary Evaluation Summary prepared by the Michigan Department of Natural Resources. It was agreed that all public hearing notices should go through Van Huystee. Debbie Slocombe stated that she has learned a lot about the Herman property because of the details required by the grant application. Bingham Township is coming on board with the project.

*Re-adoption of Amendments to the Township Recreation Plan:

MOVE BY BAHLE SUPPORT BY CATTON TO ADOPT THE CAPITAL IMPROVEMENTS SCHEDULE FOR THE SUTTONS BAY TOWNSHIP RECREATION FACILITIES AS PRESENTED.

AYES: ALL MOTION CARRIED 5-0

Fountain Point Re-Zoning Request:

MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO APPROVE ORDINANCE NO. 4 OF 2006 ZONING ORDINANCE AMENDMENT NO. 105 (FOUNTAIN POINT RE-ZONING) AMENDING THE PERIOD OF TIME TO READ 18 MONTHS FROM EFFECTIVE DATE OF THE ORDINANCE RATHER THAN 12 MONTHS.

ROLL CALL: HERMAN-YES, CATTON-YES, BAHLE-YES, VAN HUYSTEE-YES, SEND-YES AYES: ALL MOTION CARRIED 5-0

Payment of the Bills:

MOVE BY CATTON SUPPORT BY VAN HUYSTEE TO PAY THE BILLS AS PRESENTED.

AYES: ALL MOTION CARRIED 5-0

New Joint Building Authority Member:

MOVE BY BAHLE SUPPORT BY HERMAN TO APPROVE PETE FINCH AS THE FIFTH MEMBER OF THE NEW JOINT BUILDING AUTHORITY EFFECTIVE APRIL 1, 2006.

AYES: ALL MOTION CARRIED 5-0

Authorizing Final Site/Concrete Work at Steimel Park:

MOVE BY CATTON SUPPORT BY HERMAN TO APPROVE THE CONTRACT WITH FRANK PADELLA TO FINISH WORK AT STEIMEL PARK.

AYES: ALL MOTION CARRIED 5-0

Review Status of “Set-Aside Funds” Earmarked for the Fire/Rescue Department:

Discussion by the Board regarding funds that are in the Fire/Rescue Equipment account and the Fire/Rescue Building account. The Board questioned if the funds should be turned over to the Fire Authority or should the Township budget this money. It was agreed that J Tobin should be contacted and no further action would be taken at this time.

Raffle License Approval:

Raffle is to be held for funds to restore the old antique fire truck.

MOVE BY VAN HUYSTEE SUPPORT BY BAHLE TO APPROVE SIGNING THE RESOLUTION FOR CHARITABLE GAMING LICENSES FOR AN UPCOMING RAFFLE.

ROLL CALL: HERMAN-YES, CATTON-YES, BAHLE-YES, VAN HUYSTEE-YES, SEND-YES

AYES: ALL MOTION CARRIED 5-0

Conference in Lansing Funds Approval:

MOVE BY CATTON SUPPORT BY VAN HUYSTEE TO APPROVE FUNDS NOT TO EXCEED $250 FOR BAHLE AND SLOCOMBE TO ATTEND LANSING CONFERENCE.

AYES: ALL MOTION CARRIED 5-0

BOARD MEMBER COMMENTS:

Van Huystee suggested closing the offices the end of October for housekeeping. The Board agrees. Radio Shack wants to use storage space in the basement. The Board says it is ok if no problems come up.

PUBLIC COMMENT:

Slocombe stated in reference to work at Steimel Park that the work must be complete by the end of the month to receive full funding. Slocombe also requested an itemized summary on what has been paid out so far.

MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO PAY $890 TO F. PADELLA FOR WORK DONE AT STEIMEL PARK.

AYES: ALL MOTION CARRIED 5-0

Meeting adjourned at 6:30 pm.

Respectfully submitted,

Beth Bassett

Recording Secretary