SUTTONS BAY TOWNSHIP REGULAR MEETING MINUTES
FEBRUARY 14,
2007
CALL TO ORDER: 5:15 PM
ROLL CALL: Supervisor-Bahle, Clerk-Van Huystee, Treasurer-Herman, Trustee-Catton, Trustee-Send (absent)
STAFF: Rollenhagen
Guests: 6
APPROVAL OF THE MINUTES:
MOVE BY CATTON SUPPORT BY BAHLE TO APPROVE THE MINUTES OF
THE JANUARY 10, 2007 MEETING AS PRESENTED.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
APPROVAL OF THE AGENDA:
Bahle requests under NEW BUSINESS to add #4 Display Ad in Leelanau Enterprise in Regards to Peck Rd.
MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO APPROVE THE
AGENDA AS AMENDED.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
REPORTS:
Treasurer: As presented.
Zoning Administrator: As presented.
Fire Board:
Bahle stated the following:
Ÿ Millage request mailing to be prepared
Ÿ Did not receive 2% request from GTB
Ÿ Switching Life and AD&D carrier
Parks and Recreation: Discussion later in the meeting.
Cemetery: No report.
Facilities:
Catton stated that there was a joint Village and Township committee that met to discuss options for possible locations for a joint governmental facility. Three locations have been discussed:
Ÿ Corner of Co. Rd.633 and Herman Road
Ÿ Edwards Furniture storage building
Ÿ Old Northern Lumber location
Catton stated in regards to the Herman Rd. location they are waiting for the Phase 11 Environmental study to be completed. Debbie Slocombe stated the building would have to be located 350 -400 ft. off the road. Tom Nixon stated there will be a site review meeting held soon in regards to the Herman property.
PUBLIC COMMENT:
Tom Nixon thanked the Board for sending him to the Board of Review Conference.
John Krug from the Suttons Bay -Bingham Public Library provided to the Board their Annual Report and Audit Report.
OLD BUSINESS:
1. Intergovernmental
Agreement with Village of Suttons Bay/ Sewer Service in the Township:
Bahle stated he will meet with Chuck Stewart and this will be put on the March agenda.
2. Budget
Review:
Van Huystee presented the Preliminary Budget. Van Huystee stated the following:
Ÿ Adjusted Fire Authority accounts
Ÿ Addition to Planning for extra mapping
Ÿ Decreased cemetery account from $15,000 to $10,000
Ÿ Parks & Rec will need adjustment
Ÿ Capital Outlay-Office Equipment increased anticipating computer/copier purchase
Ÿ Youth Group left at $600
Ÿ Library increased to $54,500
Ÿ Salary resolutions
Catton and Send recommended salary increases in the amount of 5% for Rollenhagen and Patmore and a 4% salary increase for the five members of the Board.
Discussion regarding Steimel Park, $5300 in question. Herman and Van Huystee to investigate. Slocombe stated landscaping work bee will be done this Spring for Steimel Park.
Bahle stated that the McClure line item under Parks needed to be increased to $38,000-$40,000 and also Herman Appraisal needs to be adjusted to allow for the additional required appraisal.
Van Huystee stated she would be working on final figures for the budget but hopes to be done by March 1st.
3. Herman Park:
Slocombe gave a brief update and asked for the Board’s input. Slocombe stated before any monies can be received three things need to happen:
Ÿ Appraisal
Ÿ Survey
Ÿ Legal description
Slocombe stated that this project must be fully funded. There is a need to come up with 30% of the cost.
The survey is complete and O’Non will be providing completed survey soon. After the survey has been received they can go ahead with the appraisal. The appraisal must be certified.
Slocombe stated as the Chair she would like to explore capital campaign fund raising. Slocombe asked the Board if the top five suggestions for the Park are still what they are looking for. The Board agreed and said to go forward with the vision and the original intentions of the property.
Bahle stated a designated account needed to be set up for the Herman project. The Board directed Slocombe to go forward and explore funding options.
Officer submitted written reports on county crime and accident statistics.
4. Summer Tax
Collection: Fee Charged to School
Districts:
Herman stated collaborative negotiations have fizzled. Herman stated they are waiting to talk to the new Superintendent Mike Murray. She will update as soon as she has information.
NEW BUSINESS:
1. Payment of
the Bills:
MOVE BY VAN HUYSTEE SUPPORT BY CATTON TO PAY THE BILLS AS
PRESENTED.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
2. Salary
Resolutions:
MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO ADOPT RESOLTION
#2007-01 AS PRESENTED.
ROLL CALL:
HERMAN-YES, CATTON-YES, BAHLE-YES, VAN HUYSTEE-YES
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
MOVE BY BAHLE SUPPORT BY CATTON TO ADOPT RESOLUTION
#2007-02 AS PRESENTED.
ROLL CALL:
HERMAN-YES, CATTON-YES, VAN HUYSTEE-YES, BAHLE-YES
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO ADOPT RESOLUTION
#2007-03 AS PRESENTED.
ROLL CALL: VAN
HUYSTEE-YES, BAHLE-YES, CATTON-YES, HERMAN-YES
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
MOVE BY BAHLE SUPPORT BY HERMAN TO ADOPT RESOLUTION
#2007-04 AS PRESENTED.
ROLL CALL:
CATTON-YES, BAHLE-YES, VAN HUYSTEE-YES, HERMAN-YES
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
MOVE BY BAHLE SUPPORT BY HERMAN TO ADOPT RESOLUTION
#2007-05 AS PRESENTED.
ROLL CALL: VAN
HUYSTEE-YES, BAHLE-YES, CATTON-YES, HERMAN-YES
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
3. Resolution
#2007-06 Pearson/McClure Parcel Sale to MDOT:
MOVE BY CATTON SUPPORT BY BAHLE TO ADOPT RESOLUTION
#2007-06 AUTHORIZATION TO SIGN PURCHASE AGREEMENT.
ROLL CALL:
CATTON-YES, HERMAN-YES, BAHLE-YES, VAN HUYSTEE-YES
AYES: ALL NAYES: NONE
ABSENT: 1 MOTION CARRIED
4. Peck Rd.
Display Ad:
Bahle suggested that a display ad needed to be placed in the Leelanau Enterprise to clarify confusion on Peck Rd. rezoning.
MOVE BY VAN HUYSTEE SUPPORT BY BAHLE TO PLACE A DISPLAY
AD IN THE LEELANAU ENTERPRISE IN REGARDS TO THE PECK RD. REZONING.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
BOARD MEMBER COMMENTS:
Catton stated he and Send will look into the costs of Rochelle and Steve. Catton and Send will continue to breakdown fixed costs.
ADJOURNMENT:
MOVE BY VAN HUYSTEE SUPPORT BY HERMAN TO ADJOURN.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
Meeting adjourned at 6:05 PM.
Respectfully submitted,
Beth Bassett
Recording Secretary
.