Draft Minutes
SUTTONS BAY TOWNSHIP REGULAR MEETING MINUTES
MARCH 12, 2008
CALL TO ORDER: ANNUAL BUDGET AND MILLAGE HEARING: 5:10 PM
ROLL CALL: Supervisor-Bahle, Clerk-Van Huystee, Treasurer-Herman, Member- Drozdalski
ABSENT: Trustee-Send (excused absence)
Guests: 3
Bahle stated they will be making adjustments in regards to the Herman property. Discussion regarding adding an additional line item under the Herman property. Bahle stated the unspent survey money left from this fiscal year could be used to cover the appraisal cost.
MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO ADJOURN THE
ANNUAL BUDGET AND MILLAGE HEARING AT 5:15 PM.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
CALL TO ORDER: REGULAR MEETING: 5:15 PM
APPROVAL OF THE MINUTES:
FEBRUARY 13, 2008 MINUTES:
Herman stated that in regards to roll call motions throughout the minutes she voted two times and Drozdalski did not vote. It was stated that Drozdalski was present and the minutes should reflect the change.
MOVE BY DROZDALSKI SUPPORT BY BAHLE TO APPROVE THE
MINUTES OF THE FEBRUARY 13, 2008 REGULAR MEETING WITH CORRECTION.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
FEBRUARY 29, 2008 MINUTES:
It was stated the motion should be corrected to read advertising (not advising). Correct misspelling of Drozdalski.
MOVE BY HERMAN SUPPORT BY DROZDALSKI TO APPROVE THE
FEBRUARY 29, 2008 SPECIAL MEETING MINUTES WITH CORRECTION.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
MARCH 5, 2008 MINUTES:
Correct misspelling of Drozdalski.
MOVE BY DROZDALSKI SUPPORT BY HERMAN TO APPROVE THE
MINUTES OF THE MARCH 5, 2008 SPECIAL MEETING AS CORRECTED.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
*Deputy Bowen attended meeting to see if the Board had any questions. Bahle stated that he expects to meet in the Spring with Mr. Greenup.
APPROVAL OF THE AGENDA:
Village Clean-up Date and Ads added to NEW BUSINESS. Consensus approval of the agenda with addition.
REPORTS:
Treasurer: No report submitted.
Zoning Administrator:
ZA Patmore submitted a written report.
Fire Board:
Ÿ Paul Olson presented insurance package
Ÿ Personnel Committee to meet regarding various issues
Ÿ Capital acquisitions approvals
Ÿ 2007 Annual Response Report prepared by Gary McGhee
Ÿ Service in Leland and Leelanau Township discussed
Ÿ Tobin hired for fiscal year audit
Ÿ Progress on brush truck purchase
Ÿ Treasurer Herman resignation
Ÿ Ads for SB Township resident for treasurer position
Parks and Recreation:
Discussed Herman Property appraisal. Stated that can’t move forward until state approval.
Cemetery: None
Facilities:
Bahle stated that he met with Andy Rink and Larry Mawby to discuss Priest building. Bahle stated their concern that the building is modulars put together in sections which could cause problems with expansion. However, the present structure would be enough room as is and there are no building code problems. Bahle stated that the consensus was to have Rink continue looking into it.
PUBLIC COMMENT:
Tom Nixon thanked Cathy Herman for her years of service and encouraged the Board to extend the assessing contract.
Cathy Finch suggested the Village and Township look at the Elk Rapids office.
OLD BUSINESS:
Budget Adoption:
MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO ADOPT THE
2008-2009 BUDGET AS PRESENTED.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
Motion to Set Millage Rate:
MOVE BY HERMAN SUPPORT BY DROZDALSKI TO SET THE
MILLAGE AT THE MAXIMUM ALLOWED BY THE HEADLEY ROLL BACK.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
Review of Fee Schedules: Land Use and Land Division:
To be discussed next month.
NEW BUSINESS:
Payment of the Bills:
Addition of $55.41 to Beth Bassett.
MOVE BY BAHLE SUPPORT BY DROZDALSKI TO APPROVE PAYMENT
OF THE BILLS WITH ADDITION.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
Friendship Community Center: Request to Increase Current $500 Contract,
see attached letter:
Bahle stated the Friendship Center has requested an increase consideration. The Board agreed to keep the amount the same upon no presentation and take no action.
Adoption of Amended Recreation Plan-2008-2012:
MOVE BY DROZDALSKI SUPPORT BY BAHLE TO ADOPT
RESOLUTION #2008-07 RECREATION PLAN AMENDMENT.
ROLL CALL:
HERMAN-YES, DROZDALSKI-YES, BAHLE-YES, VAN HUYSTEE-YES
ABSENT: SEND
AYES: ALL NAYES:
NONE ABSENT: 1 MOTION CARRIED
Assessing Contract Extension: MAS/Kit Wilson/ CPI only/3 Years:
MOVE BY BAHLE SUPPORT BY HERMAN TO AUTHORIZE CLERK VAN
HUYSTEE TO SIGN CONTRACT WITH MAS/KIT WILSON FOR THREE YEARS.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
Survey Costs:
Master Plan:
Discussion regarding need to hire surveyor for Coastal Management Grant. Cathy Finch agreed to take the lead interviewing firms with her committee.
MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO AUTHORIZE THE
COMMITTEE TO SELECT SURVEY COMPANY FOR COASTAL MANAGEMENT GRANT QUOTE NOT TO
EXCEED $10000 WHICH WILL BE REIMBURSED.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
Cathy Finch stated she met with Barb Jameson and they are working on a third grant.
Discussion regarding informational memorandum from the Joint Land Use Plan sub committee. The Board had consensus approval and in April would look at resolutions.
Web Site Up-date:
Costs:
Drozdalski voiced concern over current web site. Drozdalski would like to look into a joint site and would like to pursue developing a better site. The Board agreed for Drozdalski to look into it.
Village Clean-up Date:
Clean-up date set for Saturday, May 17th.
Ads:
Bahle stated Pat Yoder is not interested in serving another term. Bahle would like to put ads in for building authority member and treasurer position.
BOARD MEMBER COMMENTS:
Van Huystee would like to get a debit card to purchase Netlink download. Herman agreed to help Van Huystee.
ADJOURNMENT:
There being no further business before the Board, the meeting was adjourned by consensus at 6:20 PM.
Respectfully submitted,
Beth Bassett
Recording Secretary
.