Draft Minutes

SUTTONS BAY TOWNSHIP REGULAR MEETING MINUTES

 SEPTEMBER 12, 2007

 

 

CALL TO ORDER:  5:15 pm

 

ROLL CALL:  Supervisor-Bahle, Clerk-Van Huystee, Treasurer-Herman, Trustee-Send

Guests:  Tom Nixon, Bill Drozdalski, Eric Carlson, Mary Nixon, John Krug             

 

APPROVAL OF THE MINUTES:

 

MOVE BY BAHLE SUPPORT BY SEND TO APPROVE THE MINUTES OF THE AUGUST 8, 2007 SUTTONS BAY TOWNSHIP REGULAR MEETING MINUTES AS PRESENTED.

AYES:  ALL    NAYES:  NONE     MOTION CARRIED

 

APPROVAL OF THE AGENDA:

 

Bahle suggested moving Appointment of Trustee to Fill Board Vacancy to the beginning of the agenda.

 

MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO APPROVE THE AGENDA WITH CHANGE.

AYES:  ALL    NAYES:  NONE    MOTION CARRIED

 

Appointment of Trustee to Fill Board Vacancy:

 

Bahle stated that two applications for the board vacancy were received.  The board agreed both candidates were well qualified but felt that because Jerry Bergman would be leaving in the winter for a few months, Tom Nixon would be more consistent. 

 

MOVE BY BAHLE SUPPORT BY SEND TO APPOINT TOM NIXON TO FILL THE TRUSTEE POSITION ON THE BOARD VACATED BY DICK CATTON.

AYES:  ALL    NAYES:  NONE    MOTION CARRIED

 

Clerk Van Huystee administered the oath of office to new board member Tom Nixon.  Nixon thanked the board for their support.

 

REPORTS:

 

Treasurer:    No report.

 

Zoning Administrator: 

 

As presented.

 

Fire Board: 

 

Bahle stated the following:

Ÿ         Voted to put three newly hired EMT’s into pay matrix

Ÿ         Voted to send five personnel to education class in the area

Ÿ         Representative from CSI came to answer questions about the brush truck and asked the chief to solicit additional bids

Ÿ         Appointed new board member Harry Wyberg to replace Sarge Begeman

Ÿ         Discussed forming committee to develop criteria for hiring new fire chief

Ÿ         Approved purchase of anti-siphon device to comply with new requirements by the village

Ÿ         Scheduled Special meeting for Sept. 19 to review new policy and procedures

Ÿ         Stated the audit looked good and thanked Dave Faught, Cathy Herman and Gary McGhee for their help

 

Parks and Recreation: 

 

Debbie Slocombe stated the grant from Rotary International was received for $2500.  Slocombe stated the fee charged by Mr. Beeker could be as high as $3200.  Slocombe stated they have slated a meeting for November 15th at the SB High School media center to give a report to identify who and how to fundraise.  She stated they are still waiting for the Trust Fund Grant monies but hope to hear by October.  Slocombe presented a scale drawing that was needed for an additional grant for land acquisitions.  Bahle read letter to be signed regarding terms and conditions of the Rotaries Grant. 

 

MOVE BY BAHLE SUPPORT BY HERMAN TO APPROVE SIGNING THE LETTER FOR THE ROATARY CHARITIES GRANT.

AYES:  ALL    NAYES:  NONE    MOTION CARRIED

 

Cemetery:  No report.

 

Facilities:  No report.

 

PUBIC COMMENT:

 

The Sheriff Rep. from the Leelanau County Sheriff came to answer any questions.  He stated this summer was not as busy as last summer. 

John Krug from the SB/Bingham Library came to let the board know Eleanor Chamberlain would be stepping down from the library board and they are looking for a replacement.  He stated there may be additional members stepping down also in the near future.

 

OLD BUSINESS: 

 

Sewer Ordinance:

 

Bahle gave background information in regards to the Sewer Ordinance for Nixon’s information.  The following was pointed out:

Ÿ         Mandatory connection within 200’

Ÿ         Application fees to be adopted

Ÿ         The Village is the entity

Ÿ         The Fire and Rescue would now have free service within the village

 

MOVE BY BAHLE SUPPORT BY VANHUYSTEE TO ADOPT SEWER ORDINANCE RESOLUTION #3 OF 2007 EFFECTIVE EIGHT DAYS AFTER PUBLICATION.

 

Discussion regarding how much authority the township would have in regards to the ordinance.  It was decided to amend the motion to extend the adoption to thirty days after publication so issues can be addressed.

 

MOVE BY BAHLE SUPPORT BY VANHUYSTEE TO ADOPT SEWER ORDINANCE RESOLUTION #3 OF 2007 EFFECTIVE  THIRTY DAYS AFTER PUBLICATION.

ROLL CALL:  SEND-YES, VAN HUYSTEE-YES, BAHLE-YES, NIXON-NO, HERMAN-YES

AYES:  4    NAYES:  1    MOTION CARRIED 4-1

 

NEW BUSINESS:

 

1.  Payment of the Bills:

 

It was agreed to add Nixon to the bills at the trustee pay.

 

MOVE BY VAN HUYSTEE SUPPORT BY SEND TO PAY THE BILLS AS PRESENTED.

AYES:  ALL    NAYES:  NONE    MOTION CARRIED

 

Herman referenced tax bill that they would be reimbursed for from MDOT.

 

BOARD MEMBER COMMENTS: 

 

Bahle commented on the following:

Ÿ         Rocky Road request for bids

Ÿ         County wide summit to talk about cooperative government ventures

Ÿ         Van Huystee to get bids for IT contract to help with computer problems

Ÿ         MTA Meeting in Leland on Sept. 18th @ 7:30PM

 

ADJOURNMENT:

 

There being no further business before the Board, the meeting was adjourned by consensus at 6:25 PM.

 

Respectfully submitted,

Beth Bassett

Recording Secretary

 

 

 

 

 

 

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