Draft Minutes
SUTTONS BAY TOWNSHIP REGULAR MEETING MINUTES
NOVEMBER 14,
2007
CALL TO ORDER: 5:15 pm
ROLL CALL: Supervisor-Bahle, Clerk-Van Huystee, Member- Drozdalski, Trustee-Send
ABSENT: Treasurer-Herman (arrived at 6:00 pm)
Guests: 5
APPROVAL OF THE MINUTES:
MOVE BY BAHLE SUPPORT BY SEND TO APPROVE THE MINUTES
OF THE OCTOBER 10, 2007 SUTTONS BAY TOWNSHIP REGULAR MEETING MINUTES AS
PRESENTED.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO APPROVE THE
MINUTES OF THE OCTOBER 24, 2007 SUTTONS BAY TOWNSHIP SPECIAL MEETING AS
PRESENTED.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
APPROVAL OF THE AGENDA:
Bahle suggested moving 2% Grant Request up to the beginning of NEW BUSINESS and
Send requested adding Dumas Road to NEW BUSINESS.
MOVE BY BAHLE SUPPORT BY DROZDALSKI TO APPROVE THE
AGENDA WITH ADDITIONS.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
REPORTS:
Treasurer:
Herman submitted a written report.
Zoning Administrator:
A written report was received.
Fire Board:
Bahle stated will discuss later in the meeting.
Parks and Recreation:
Action under new business.
Cemetery: No report.
Facilities:
Bahle stated he met with Chuck Stewart and Larry Mawby to review the old Dr. Priest office. Bahle stated Andy Rink is working on drawings and working on space needs and what renovations may be needed. Bahle stated he spoke with Brain Graham to see what options would be available, possibly a building authority with the township and village. Funding option could be an installment purchase contract. The Board agreed a key question would be the partnership agreement. The Board agreed to move ahead and wait for the appraisal and architect drawings.
PUBLIC COMMENT:
Bahle commented that Rick Greenup will be back in December and they will meet.
OLD BUSINESS: None
NEW BUSINESS:
2% Grant Request:
Leelanau Christian Neighbors:
MOVE BY VAN HUYSTEE SUPPORT BY SEND TO APPROVE
RESOLUTION #14 OF 2007 A REQUEST FROM LEELANAU CHRISTIAN NEIGHBORS.
ROLL CALL:
SEND-YES, BAHLE-YES, VAN HUYSTEE-YES, DROZDALSKI-YES, HERMAN-ABSENT
AYES: 4 NAYES:
NONE ABSENT: 1
MOTION CARRIED
Payment of the Bills:
MOVE BY BAHLE SUPPORT BY DROZDALSKI TO APPROVE PAYMENT
OF THE BILLS AS PRESENTED.
AYES: ALL NAYES:
NONE ABSENT: 1
MTION CARRIED
Shirley Wall Planning Commission Resignation:
Bahle stated he received a letter of resignation from Shirley Wall effective December 31st from the planning commission. Bahle will write a letter of thanks and has placed an ad for the vacancy.
Planning Commission Vacancies:
MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO APPOINT BILL
DROZDALSKI TO THE VACANT POSITION ON THE PLANNING COMMISSION CREATED BY RON
SEND RESIGNATION.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
Herman Park Project:
1. Resolution to
Accept State of Michigan Agreement for MNRTF Grant:
MOVE BY BAHLE SUPPORT BY DROZDALSKI TO APPROVE
RESOLUTION #13 OF 2007.
ROLL CALL:
SEND-YES, BAHLE-YES, VAN HUYSTEE-YES, DROZDALSKI-YES, HERMAN-ABSENT
AYES: 4 NAYES:
0 ABSENT: 1
MOTION CARRIED
2. Authorize
Representative to Sign Grant Agreement:
MOVE BY VAN HUYSTEE SUPPORT BY SEND TO AUTHORIZE RICH
BAHLE TO SIGN GRANT AGREEMENT.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
3. Amend Budget to
Appropriate Necessary Funds per Grant Agreement:
MOVE BY BAHLE SUPPORT BY DROZDALSKI TO AMEND THE
BUDGET TO ADD TOTAL ACQUISITION COST OF $613,200 PER GRANT AGREEMENT.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
4. Authorize Expenditure
for Appraisals, if Value is over $500,000, State Requires Two Appraisals:
MOVE BY BAHLE SUPPORT BY DROZDALSI TO ENTER INTO
AGREEMENT WITH NORTHWEST QUADRANT TO SPEND UP TO $5000 TO GET A CURRENT
APPRAISAL ON THE HERMAN PROPERTY.
AYES: ALL NAYES:
NONE ABSENT: 1
MOTION CARRIED
Van Huystee stated that she is concerned about the project and the money coming in.
Debbie Slocombe stated that the second meeting was held last night with Norm Beeker and was very excited about the enthusiasm from the groups who attended. She was glad the Herman family attended.
Dumas Road:
Send stated he has received phone calls regarding debris from wind storm and questions the need to address this problem. The board agreed that Send should meet with ZA Patmore to discuss enforcement.
*Herman arrived at 6:00pm
BOARD MEMBER COMMENTS:
Bahle gave a report on the Fire Board meeting.
Ÿ Jim Teller appointed to sub committee for fire chief search
Ÿ $50 rental fee for social gatherings
Ÿ Coffee pot purchase
Ÿ Bingham station improvements
Bill Drozdalski thanked the board for appointing him.
ADJOURNMENT:
There being no further business before the Board, the meeting was adjourned by consensus at 6:05 PM.
Respectfully submitted,
Beth Bassett
Recording Secretary
.