Draft Minutes
SUTTONS BAY TOWNSHIP REGULAR MEETING MINUTES
OCTOBER 10,
2007
CALL TO ORDER: 5:15 pm
ROLL CALL: Supervisor-Bahle, Clerk-Van Huystee, Treasurer-Herman, Trustee-Send
Guests: 11
APPROVAL OF THE MINUTES:
MOVE BY BAHLE SUPPORT BY SEND TO APPROVE THE MINUTES OF
THE SEPTEMBER 12, 2007 SUTTONS BAY TOWNSHIP REGULAR MEETING MINUTES AS
PRESENTED.
AYES: ALL NAYES:
NONE MOTION CARRIED
APPROVAL OF THE AGENDA:
The following was added to the agenda:
1. Zoning Ordinance Amendment 110 per Suttons Bay Township Ordinance No. 4 of 2007
2. Library
Appointment
3. Joint Facilities
4. Resolution
#2007-12 Silver Leaf Vineyards & Winery Inc. Small Wine License
MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO APPROVE THE
AGENDA WITH ADDITIONS.
AYES: ALL NAYES:
NONE MOTION CARRIED
PUBLIC COMMENT:
Rick Greenup from the Pebble Beach Condo Association voiced his concern over the noise level at the Vineyard Inn during weddings and parties being held. Rick stated there have been seventeen weddings that were held this past summer. Rick stated he has come to the township board for help in resolving this issue. Tom McMillan also came to address the problem of noise and parking from the Vineyard Inn during weddings and parties. Gib Swinburnson stated there is a light ordinance but the noise ordinance needs to be addressed. Fran Greenup stated this is not a recent problem and has tried to be tolerable but it is a residential area. Marian Swinburnson stated her concern over the objectionable language. Bahle stated he would like to sit down with Greenup to talk about the issues. Deputy Bowen was in attendance and stated they had been called to the Vineyard Inn once this summer. Bahle stated he would be in contact with Greenup.
REPORTS:
Treasurer:
Herman submitted a written report for two months.
Zoning Administrator:
As presented.
Fire Board:
Bahle stated the following:
Ÿ Annual audit accepted by board
Ÿ Bids on brush truck
Ÿ Meeting Room Use policy change
Ÿ Search committee for fire chief progressing
Ÿ Harry Wieberg member at large
Ÿ
Parks and Recreation:
Debbie Slocombe stated the money has been received to cover the cost of the fund raising campaign. Slocombe also stated they have also received the thumbs up to move ahead with the land acquisition grant request from Rotary Charities. Slocombe requested to come to the November meeting to adopt resolution accepting trust fund monies and stating they will live up to the requirements and asked that she be the contact person and signatory. Slocombe stated the Hermans’ have been kept up to date.
Discussion regarding appraisal and it was decided only one new appraisal will be needed. Slocombe also reminded the board that Norman Beeker will be at the media center at the high school on Oct. 16th at 7pm to address fund raising for the project. Slocombe stated she would like to see a sub category in the budget - Herman Property.
Cemetery: No report.
Facilities: Action item.
OLD BUSINESS:
Sewer Ordinance:
Update on Procedures:
Bahle stated he sat down with the Village to clarify decision making process. Bahle questioned if the planning commission needs to be involved. Discussion on what forms may need to be available. Send questioned why we are involved. The board agreed to look at again next meeting.
IT Maintenance Contract:
Van Huystee stated PA Rollenhagen and ZA Patmore have been concerned about the computers and suggested hiring an IT company to provide monthly service. A proposal by Netlink Business Solutions is being considered.
MOVE BY BAHLE SUPPORT BY SEND TO AUTHORIZE WORK BY
NETLINK AND ALAN SCHAUB ELECTRICAL SERVICES AT A PRICE OF $1579 AND APPROVE
CONTRACT WITH NETLINK BUSINESS SOLUTIONS FOR MONTHLY MAINTENANCE AT $2200
ANNUALLY PER AGREEMENT PRESENTED BY VAN HUYSTEE
AYES: ALL NAYES:
NONE MOTION CARRIED
NEW BUSINESS:
Payment of the Bills:
MOVE BY VAN HUYSTEE APPROVED BY HERMAN TO APPROVE PAYMENT
OF THE BILLS AS PRESENTED.
AYES: ALL NAYES:
NONE MTION CARRIED
Appoint Trustee to Fill Board Vacancy:
Last month Tom Nixon had to resign from the board due to conflict of interest. Discussion regarding new appointment and whether or not to consider application from Bill Drozdalski even though it was received after the deadline date. Send stated he felt this is a new vacancy and all applications should be considered. Bahle stated he would speak with Jerry and Bill. Send questioned how long they have to fill the vacancy and Van Huystee stated 45 days. It was stated a special meeting may need to be held to decide.
Solem Road Repairs:
Amend Budget-Metro Funds/Approve $10,000 to the Road Commission:
MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO SET UP 245
RESTRICTED FUNDS TRANSFER IN THE AMOUNT OF $25,340.41 AND TO APPROVE $10,000
PAYMENT FOR IMPROVEMENT TO SOLEM ROAD TO BE COMPLETED BY THE COUNTY ROAD
COMMISSION
AYES: ALL NAYES:
NONE MOTION CARRIED
Zoning Ordinance Amendment 110 per Suttons Bay
Township Ordinance No. 4 of 2007:
Bahle stated ordinance No. 4 adds three definitions.
MOVE BY
SUPPORT BY TO
APPROVE ORDINANCE NO. 4 OF 2007.
AYES: ALL NAYES:
NONE MOTION CARRIED
Library Appointment:
MOVE BY BAHLE SUPPORT BY VAN HUYSTEE TO APPOINT KATE
FIEBING TO FILL THE VACANCY LEFT BY ELEANOR CHAMBERLAIN TO THE SUTTONS
BAY/BINGHAM DISTRICT LIBRARY BOARD.
AYES: ALL NAYES:
NONE MOTION CARRIED
Joint Facilities:
Discussion regarding joint venture with the Village to investigate purchase of Dr. Priest building. It was agreed by consensus to have Send and Bahle be the contact people. The Village has asked the township to agree to put up $5000 for an appraisal and plans to split 50/50 with the Village.
MOVE BY VAN HUYSTEE SUPPORT BY SEND TO APPROVE SPENDING
MONIES NOT TO EXCEED $5000 FOR JOINT VENTURE WITH THE VILLAGE OF SUTTONS BAY.
AYES: ALL NAYES:
NONE MOTION CARRIED
Resolution #2007-12 Silver Leaf Vineyards & Winery
Inc. Small Wine License:
MOVE BY
SUPPORT BY TO APPROVE
RESOLUTION #2007-12 FOR A SMALL WINE MAKER LICENSE FOR SILVER LEAF VINEYARDS
& WINERY INC.
AYES: ALL NAYES:
NONE MOTION CARRIED
BOARD MEMBER COMMENTS:
ADJOURNMENT:
There being no further business before the Board, the meeting was adjourned by consensus at 6:20 PM.
Respectfully submitted,
Beth Bassett
Recording Secretary
.